Privacy and Policy

Privacy Policy for Kaebauk HRMS

Effective Date: 02 July 2026

 

Privacy Policy

Kaebauk Investimentu No Finansas, S.A. ("KIF", "we", "our", or "us") is committed to protecting the privacy and security of personal information collected through the Kaebauk HRMS mobile application ("App").

This Privacy Policy explains what information is collected, how it is used, stored, protected, and how users may request deletion of their personal data.

 

1. Information We Collect

The Kaebauk HRMS application may collect and process the following information:

​

Personal Information

• Full name

• Employee identification number

• Email address

• Phone number

• Department and position information

 

Employment Information

• Attendance records

• Leave requests and approvals

• Work schedules

• Employment-related records maintained by KIF

 

Location Information

Where attendance verification features are enabled, the App may collect approximate or precise location information to confirm employee presence at designated work locations.

​

Device Information

• Device type

• Operating system version

• Application version

• Log and diagnostic information

 

​

2. How We Use Your Information

The information collected is used solely for legitimate business and human resource management purposes, including:

• User authentication and access management

• Employee attendance and time tracking

• Leave and absence management

• HR administration and reporting

• Security monitoring and fraud prevention

• Technical support and system maintenance

• Compliance with legal and regulatory obligations

 

​

3. Data Sharing

KIF does not sell personal information.

Personal information may be shared only:

• With authorized KIF personnel who require access to perform their duties

• With service providers supporting the operation of the HRMS platform

• Where required by applicable laws, regulations, court orders, or governmental authorities

 

​

4. Data Security

KIF implements appropriate technical and organizational measures to protect personal information against unauthorized access, disclosure, alteration, or destruction.

Data transmitted between the App and KIF systems is encrypted using secure communication protocols.

 

​

5. Data Retention

Personal information is retained only for as long as necessary to:

• Provide HRMS services

• Fulfill employment obligations

• Meet legal, regulatory, auditing, accounting, and compliance requirements

Certain employment and payroll records may be retained even after an account is deactivated where required by law or organizational policy.

 

​

6. Account and Data Deletion

Users may request deletion of their Kaebauk HRMS account and associated personal information.

To request deletion:

Submit a support ticket through the official Kaebauk HRMS support channel in Microsoft Teams or contact the Human Resources Department.

Alternatively, requests may be sent to:

Email: hr@kaebauk.tl

Upon verification of the request, KIF will review and process the request in accordance with applicable legal and operational requirements.

Please note that some employment, payroll, audit, and compliance records may be retained where legally required.

 

​

7. User Rights

Subject to applicable laws and regulations, users may request:

• Access to personal information

• Correction of inaccurate information

• Deletion of eligible personal information

• Information regarding how their data is processed

 

8. Changes to This Privacy Policy

KIF may update this Privacy Policy from time to time. Any updates will be posted through appropriate channels and reflected by the revised effective date.

 

9. Contact Information

For questions regarding this Privacy Policy or personal data processing practices, please contact:

Kaebauk Investimentu No Finansas, S.A.
Email: hr@kaebauk.tl

​